ARTICLE I: NAME AND TERRITORIAL LIMITS
Section 1. The name of this organization shall be the Eastern Canada District of Key Club International.
Section 2. The boundaries within which it shall function shall be coextensive with the Canadian boundaries of the Eastern Canada and Caribbean District of Kiwanis International. It shall be sponsored by, but not a part of, Kiwanis International. It shall operate under the responsibility and control of the Kiwanis District Board under which it functions.
Section 3. Any changes proposed to the boundaries of the Eastern Canada District of Key Club International and all divisions within, shall be put forth to a two-thirds (2/3) vote by the District Board of Trustees and be approved by the Eastern Canada and Caribbean District of Kiwanis International after proper consultation with the members directly affected.
ARTICLE II: OBJECTS
Section 1. The objects of this district shall be:
(a) To promote the objects of Key Club International.
(b) To support the projects of member Key Clubs.
(c) To strengthen and extend the Key Club movement.
(d) To increase the fellowship and co-operative effort of the clubs within the district.
(e) To promote participation of the clubs within the district in the general objective, programs, and policies of the district and of Key Club International.
(f) To accept and promote the Constitutional Objects of Kiwanis International.
ARTICLE III: DIVISIONS
Section 1. The territory of this district shall be divided into divisions. The boundaries of said divisions being those approved by the Eastern Canada and Caribbean District of Kiwanis International, as well as the Key Club District Governor of Eastern Canada and the District Administrator of said District.
ARTICLE IV: MEMBERSHIP
Section 1. Each Kiwanis-sponsored Key Club in this district shall be a member of this district.
Section 2. Any member club more than sixty (60) days in arrears for any indebtedness to Key Club International, or to this district, shall be considered not in good standing.
Section 3. Any member club not in good standing with Key Club International shall be considered not in good standing with this district.
Section 4. The District Governor shall report the name of any member club not in good standing with the district at each meeting thereof and shall direct the District Secretary-Treasurer to send notice that such club is not in good standing, and the reasons therefore to the President of such club, to the President of the sponsoring Kiwanis Club, and to the Director of Key Club International.
ARTICLE V: OFFICERS
Section 1. The officers of this district shall be the District Governor, one Lieutenant Governor for each division of the district, the District Secretary-Treasurer, the District Webmaster, the District Bulletin Editor, and such other non-voting officers as called for in the district bylaws.
Section 2. Each officer shall be an active member in good standing in a club of the district, and each Lieutenant Governor shall be a member of a club in the division from which he/she is elected. No member shall be elected or appointed to office who will graduate before the next succeeding convention.
Section 3. The district officers shall be elected in the manner prescribed in the district bylaws. They shall begin their official duties immediately following induction and shall serve for one (1) year or until their successors are duly elected.
Section 4. The duties of the officers shall be as follows:
(a) The District Governor shall be the executive officer of the district and shall preside at all conventions and at all meetings of the Board of Trustees. He/she shall be an ex-officio member of all standing and special committees. It shall be his/her duty to attend any convention of Key Club International. All duties in addition to this shall be determined by Key Club International.
(b) The Lieutenant Governor shall be the executive officer of the division and shall preside over all division conferences or meetings. He/she shall carry out the programs and policies of the District Governor and of Key Club International in his/her division. He/she shall perform his/her assigned responsibilities as a member of the District Board of Trustees. He/she has the option of appointing a Divisional Secretary to assist in the day-to-day operation of the division.
(c) The Translator shall translate all correspondence sent out by the District Governor, District Administrator, District Secretary-Treasurer, and International Representative, and all correspondence from other district board members which is of importance to the members of the division affected by the translation.
(d) The Secretary-Treasurer shall keep all records of the district convention and of the meetings of the Board of Trustees. He/she shall submit a report to the annual convention and at such other times as the District Governor may require. He/she shall submit to the proper officials and committees all communications received from Key Club International. He/she shall co-operate with the District Governor in forwarding all official reports required by Key Club International. He/she shall perform such other duties as may be assigned to him/her by the District Governor or the Board of Trustees.
He/she shall monitor the collection of all District Dues. He/she along with the District Administrator shall approve reimbursements to members of the District Board in accordance with the District Budget. The District Secretary-Treasurer's accounts and books shall, at all times, be open to the District Administrator, Treasurer of the Eastern Canada and Caribbean District of Kiwanis International, and any authorized auditor. The District Secretary-Treasurer shall make a report at all District Board meetings.
(e) The Distrct Bulletin Editor shall be responsible for producing quarterly issues of the Distict’s official magazine, the Eastern Canada Key, as well as other district publications that may become necessary. He/she shall also create a style guide for the District Board of Trustees and provide graphical resources and templates as needed.
(f) The District Webmaster shall be responsible for regularly updating the District Website, shall administrate the Districts webmail system, and shall oversee the use of the District Laptops under the direct supervision of the District Governor and District Administrator. He/she shall compile District publications, pictures and articles from previous service years, and pass such files to the next District Webmaster. He/she shall perform other duties as assigned by the District Governor or the District Board of Trustees.
Section 5.
(a) With the exception of the Lieutenant Governors, District Webmaster, District Bulletin Editor, and District Translator, all voting officers shall be elected at the annual district convention. This election will take place in the House of Delegates. In said house each club in good standing will be allotted two voting members. Candidates may not serve as delegates.
(b) Each Lieutenant Governor shall be elected at a division caucus held no earlier than December and no later than the last day of the district convention. Two-third quorum (2/3) of the division’s Key Clubs must be represented. Each club shall be entitled to two (2) voting delegates. If a quorum is not achieved, the selection of the Lieutenant Governor shall be the responsibility of the outgoing Board of Trustees who shall seek the advice of the club Presidents within the respective division. Candidates may not serve as delegates.
(c) A qualified District Webmaster shall be appointed by the Governor and immediate past District Webmaster pending approval by the District Board of Trustees and District Administrator.
(d) A qualified District Translator shall be appointed by the Governor and immediate past District Translator pending approval by the District Board of Trustees and District Administrator.
ARTICLE VI: BOARD OF TRUSTEES
Section 1. The Board of Trustees shall consist of the officers and the District Administrator.
Section 2. The management and control of the affairs of the district not otherwise provided for in these bylaws shall be vested in the District Board of Trustees, subject to the direction of the District Administrator, the sponsoring Kiwanis District Board, and the Key Club International Board of Trustees.
Section 3. All official actions of the District Board of Trustees between meetings must be approved by two-thirds of all voting district officers and the District Administrator.
Section 4. The Secretary-Treasurer shall notify each member of the District Board of Trustees, of the time, place, and date of any meeting, at least two (2) weeks in advance of the date of this meeting.
Section 5. In the absence of the District Governor from a meeting, the District Secretary-Treasurer shall act as chair person.
Section 6. Two-thirds (2/3) of the total members of the District Board of Trustees shall constitute a quorum, and a majority vote of those present shall decide any question, with the exception of those questions for which a greater proportion is specifically required in these bylaws.
Section 7. Within thirty (30) days after any special or regular meetings of the District Board of Trustees, the Secretary-Treasurer shall make a report of the proceedings of the meeting, comprising a complete synopsis of all action taken, and shall transmit a copy thereof to the District Board of Trustees, and to the President and Secretary of each club within the district.
Section 8. In the event the District Governor is in any way incapacitated, a special meeting of the District Board of Trustees may be called by the District Secretary-Treasurer, or two-thirds (2/3) of the District Board of Trustees.
ARTICLE VII: COMMITTEES
Section 1. The Key Club District committees shall consist of, but are not limited to: the Convention Committee, Kiwanis Family Relations Committee, Communication and Public Relations Committee, Major Emphasis and Service Planning Committee, and Membership Development Committee, as well as other standing or special committees appointed by the District Governor with the two-thirds (2/3) approval vote of the Eastern Canada District of Key Club International Board of Trustees.
ARTICLE VIII: CONVENTIONS
Section 1. A convention of the Key Clubs in this district shall be held once in each calendar year at such place and date as shall be mutually agreed upon by the District Board of Trustees of the District, and the Board of Trustees of the sponsoring Kiwanis District. The Director of Key Club International shall be informed of the location and date of each district convention.
Section 2. The Secretary-Treasurer shall mail to each club and to the Director of Key Club International an official call to the annual convention at least thirty (30) days prior to the date of the convention. The District Board of Trustees shall have full supervision and management of all conventions under the supervision of the District Administrator and the sponsoring Kiwanis District.
Section 3. Each club in good standing shall be entitled to two (2) delegates, including the president, and two (2) alternates for any convention.
Section 4. The members of the District Board of Trustees shall be delegates-at-large at all conventions.
Section 5. Each accredited delegate shall be entitled to vote on each question submitted in any convention. There shall be no voting by proxy.
Section 6. The expenses of each delegate should be paid by the individual and/or the club represented by him or her.
Section 7. In the absence of the District Governor from any convention of the district, the District Secretary-Treasurer shall act as the chair person.
Section 8. A quorum at any convention of the district shall comprise the official delegates present and representing not less than one-third (1/3) of the total number of clubs within the district.
Section 9. Within thirty (30) days after any convention, the Secretary-Treasurer shall make a report of the proceedings of the convention, including a complete synopsis of all action taken and shall transmit a copy thereof to the members of the District Board of Trustees and to the Director of Key Club International.
Section 10. Each district convention program shall include the following:
(a) Address by the Governor of the sponsoring Kiwanis District, or his/her representative.
(b) An oratorical contest on a subject selected by the Board of Trustees of Key Club International, conducted under rules prescribed by the said board.
(c) The reading of the winning Achievement Reports, or a summary thereof, and the making of reports.
(d) The reading of the winning Single Service Activity Report, or a summary thereof, and the making of reports.
(e) The nomination and election of officers for the ensuing year.
(f) The time and place for the next district conventions decided by the District Board of Trustees.
ARTICLE IX: VACANCIES IN OFFICE BETWEEN CONVENTIONS
Section 1. In the event between conventions of a vacancy in the office of District Governor, the District Board of Trustees shall elect a qualified member of the board of Trustees, to become District Governor for the unexpired term.
Section 2. In the event between conventions of a vacancy in the office of Lieutenant Governor, the District Board of Trustees shall elect a qualified member of a club of the same division to fill the office for the unexpired term.
Section 3. If a vacancy occurs in the office of the District Secretary-Treasurer, District Translator, or District Webmaster between conventions, the District Board of Trustees shall elect a qualified member of a club to fill the office for the unexpired term.
ARTICLE X: REMOVAL OF DISTRICT OFFICERS
Section 1. In the event any District Officer’s position is in question, the District Governor shall call a special meeting of the District Board of Trustees to consider all facts and reasons why the office shall not be declared vacant. In the event the District Board of Trustees find the alleged facts to be true, they shall, with a two-thirds (2/3) vote, request the resignation of said officer. In the event that a resignation is not voluntarily offered, the District Board of Trustees shall declare the office vacant and the vacancy shall be filled in accordance with the provisions as contained in these bylaws.
Section 2. Whenever it shall become apparent to the District Board of Trustees and District Administrator that the District Governor is failing to perform his/her duties, it shall be the responsibility of the District Secretary with the approval of the Kiwanis District Governor, to call a special meeting of the District Board of Trustees to consider all facts and any reason why the office shall not be declared vacant. In the event that the District Board of Trustees shall find the alleged facts to be true, the District Board of Trustees, with a two-thirds (2/3) vote, shall request the resignation of the District Governor. In the event that a resignation is not voluntarily offered, the District Board of Trustees shall, with the approval of the Kiwanis District Governor, declare the office vacant and the vacancy shall be filled in accordance with provisions as contained in these bylaws.
Section 3. In the event the District Board of Trustees conclude by a two-thirds (2/3) vote, that the District Administrator or Asst. District Administrator is failing to perform his/her duties, it shall be the responsibility of the Key Club Governor to convene a special meeting of the Key Club’s District Board of Trustees and the Kiwanis Governor and Governor Elect to discuss such concerns for the consideration and decision of the Kiwanis Governor.
ARTICLE XI: REVENUE
Section 1. Each club shall pay to the district for each and every member the sum of$6.50(USD). These dues and subscription fees shall accrue on October 1 and shall be remitted to the Key Club International by the individual club not later than December 1 of each year.
Section 2. The amount of district dues and subscription fees shall be determined by the District Board of Trustees, with approval of the District Administrator, and subject to approval at the next district convention. In no case shall the total district dues and subscription fees exceed the maximum amount paid for each member in International dues.
Section 3. Assessments in excess of the annual dues may be made upon only a two-thirds (2/3) vote of all delegates attending an annual convention. Such assessments shall be for a duration of one year, but each succeeding convention may, by a two-thirds (2/3) vote of all delegates in attendance, renew the assessment. All such assessments, in addition, must be for extraordinary items not normally covered by dues or subscription fees, and must be approved by the Kiwanis District Board, by the Key Club International Board, and by the Kiwanis International Board.
Section 4. The dues to be paid to the district by any new club admitted to membership during any fiscal year shall be the dues for each and every member for that year.
ARTICLE XII: RULES OF ORDER
Section 1. Robert's Rules of Order (Newly Revised) shall be the parliamentary authority for all matters of procedure not specifically covered in these bylaws.
ARTICLE XIII: AMENDMENTS
Section 1. Amendments to these bylaws shall be made only at conventions by a two-thirds (2/3) vote of delegates present, except that no amendment shall be presented for adoption without approval of the District Administrator present at the convention.
Section 2. Any key Club in good standing may make a proposal to revise the District By-Laws. In addition any members of the Board of Trustees may make a proposal to revise the By-Laws.
Section 3. A proposal to amend the By-Laws by a Key Club in good standing must be submitted in writing to the Board of Trustees by December 1st of each year. Any proposal made by a Key Club must be approved by a two-thirds (2/3) vote of the Board of Trustees and the District Administrator.
Section 4. The Board of Trustees will publish all bylaw amendments sixty (60) days prior to the District Convention.
ARTICLE XIV: APPROVAL
Section 1. These bylaws and all amendments or additions shall not become effective until they have been approved by the sponsoring Kiwanis District Board and the Director of Key Club International and/or the Key Club International Board.
Dated: March 28, 2015, Toronto, Ontario
Section 1. The name of this organization shall be the Eastern Canada District of Key Club International.
Section 2. The boundaries within which it shall function shall be coextensive with the Canadian boundaries of the Eastern Canada and Caribbean District of Kiwanis International. It shall be sponsored by, but not a part of, Kiwanis International. It shall operate under the responsibility and control of the Kiwanis District Board under which it functions.
Section 3. Any changes proposed to the boundaries of the Eastern Canada District of Key Club International and all divisions within, shall be put forth to a two-thirds (2/3) vote by the District Board of Trustees and be approved by the Eastern Canada and Caribbean District of Kiwanis International after proper consultation with the members directly affected.
ARTICLE II: OBJECTS
Section 1. The objects of this district shall be:
(a) To promote the objects of Key Club International.
(b) To support the projects of member Key Clubs.
(c) To strengthen and extend the Key Club movement.
(d) To increase the fellowship and co-operative effort of the clubs within the district.
(e) To promote participation of the clubs within the district in the general objective, programs, and policies of the district and of Key Club International.
(f) To accept and promote the Constitutional Objects of Kiwanis International.
ARTICLE III: DIVISIONS
Section 1. The territory of this district shall be divided into divisions. The boundaries of said divisions being those approved by the Eastern Canada and Caribbean District of Kiwanis International, as well as the Key Club District Governor of Eastern Canada and the District Administrator of said District.
ARTICLE IV: MEMBERSHIP
Section 1. Each Kiwanis-sponsored Key Club in this district shall be a member of this district.
Section 2. Any member club more than sixty (60) days in arrears for any indebtedness to Key Club International, or to this district, shall be considered not in good standing.
Section 3. Any member club not in good standing with Key Club International shall be considered not in good standing with this district.
Section 4. The District Governor shall report the name of any member club not in good standing with the district at each meeting thereof and shall direct the District Secretary-Treasurer to send notice that such club is not in good standing, and the reasons therefore to the President of such club, to the President of the sponsoring Kiwanis Club, and to the Director of Key Club International.
ARTICLE V: OFFICERS
Section 1. The officers of this district shall be the District Governor, one Lieutenant Governor for each division of the district, the District Secretary-Treasurer, the District Webmaster, the District Bulletin Editor, and such other non-voting officers as called for in the district bylaws.
Section 2. Each officer shall be an active member in good standing in a club of the district, and each Lieutenant Governor shall be a member of a club in the division from which he/she is elected. No member shall be elected or appointed to office who will graduate before the next succeeding convention.
Section 3. The district officers shall be elected in the manner prescribed in the district bylaws. They shall begin their official duties immediately following induction and shall serve for one (1) year or until their successors are duly elected.
Section 4. The duties of the officers shall be as follows:
(a) The District Governor shall be the executive officer of the district and shall preside at all conventions and at all meetings of the Board of Trustees. He/she shall be an ex-officio member of all standing and special committees. It shall be his/her duty to attend any convention of Key Club International. All duties in addition to this shall be determined by Key Club International.
(b) The Lieutenant Governor shall be the executive officer of the division and shall preside over all division conferences or meetings. He/she shall carry out the programs and policies of the District Governor and of Key Club International in his/her division. He/she shall perform his/her assigned responsibilities as a member of the District Board of Trustees. He/she has the option of appointing a Divisional Secretary to assist in the day-to-day operation of the division.
(c) The Translator shall translate all correspondence sent out by the District Governor, District Administrator, District Secretary-Treasurer, and International Representative, and all correspondence from other district board members which is of importance to the members of the division affected by the translation.
(d) The Secretary-Treasurer shall keep all records of the district convention and of the meetings of the Board of Trustees. He/she shall submit a report to the annual convention and at such other times as the District Governor may require. He/she shall submit to the proper officials and committees all communications received from Key Club International. He/she shall co-operate with the District Governor in forwarding all official reports required by Key Club International. He/she shall perform such other duties as may be assigned to him/her by the District Governor or the Board of Trustees.
He/she shall monitor the collection of all District Dues. He/she along with the District Administrator shall approve reimbursements to members of the District Board in accordance with the District Budget. The District Secretary-Treasurer's accounts and books shall, at all times, be open to the District Administrator, Treasurer of the Eastern Canada and Caribbean District of Kiwanis International, and any authorized auditor. The District Secretary-Treasurer shall make a report at all District Board meetings.
(e) The Distrct Bulletin Editor shall be responsible for producing quarterly issues of the Distict’s official magazine, the Eastern Canada Key, as well as other district publications that may become necessary. He/she shall also create a style guide for the District Board of Trustees and provide graphical resources and templates as needed.
(f) The District Webmaster shall be responsible for regularly updating the District Website, shall administrate the Districts webmail system, and shall oversee the use of the District Laptops under the direct supervision of the District Governor and District Administrator. He/she shall compile District publications, pictures and articles from previous service years, and pass such files to the next District Webmaster. He/she shall perform other duties as assigned by the District Governor or the District Board of Trustees.
Section 5.
(a) With the exception of the Lieutenant Governors, District Webmaster, District Bulletin Editor, and District Translator, all voting officers shall be elected at the annual district convention. This election will take place in the House of Delegates. In said house each club in good standing will be allotted two voting members. Candidates may not serve as delegates.
(b) Each Lieutenant Governor shall be elected at a division caucus held no earlier than December and no later than the last day of the district convention. Two-third quorum (2/3) of the division’s Key Clubs must be represented. Each club shall be entitled to two (2) voting delegates. If a quorum is not achieved, the selection of the Lieutenant Governor shall be the responsibility of the outgoing Board of Trustees who shall seek the advice of the club Presidents within the respective division. Candidates may not serve as delegates.
(c) A qualified District Webmaster shall be appointed by the Governor and immediate past District Webmaster pending approval by the District Board of Trustees and District Administrator.
(d) A qualified District Translator shall be appointed by the Governor and immediate past District Translator pending approval by the District Board of Trustees and District Administrator.
ARTICLE VI: BOARD OF TRUSTEES
Section 1. The Board of Trustees shall consist of the officers and the District Administrator.
Section 2. The management and control of the affairs of the district not otherwise provided for in these bylaws shall be vested in the District Board of Trustees, subject to the direction of the District Administrator, the sponsoring Kiwanis District Board, and the Key Club International Board of Trustees.
Section 3. All official actions of the District Board of Trustees between meetings must be approved by two-thirds of all voting district officers and the District Administrator.
Section 4. The Secretary-Treasurer shall notify each member of the District Board of Trustees, of the time, place, and date of any meeting, at least two (2) weeks in advance of the date of this meeting.
Section 5. In the absence of the District Governor from a meeting, the District Secretary-Treasurer shall act as chair person.
Section 6. Two-thirds (2/3) of the total members of the District Board of Trustees shall constitute a quorum, and a majority vote of those present shall decide any question, with the exception of those questions for which a greater proportion is specifically required in these bylaws.
Section 7. Within thirty (30) days after any special or regular meetings of the District Board of Trustees, the Secretary-Treasurer shall make a report of the proceedings of the meeting, comprising a complete synopsis of all action taken, and shall transmit a copy thereof to the District Board of Trustees, and to the President and Secretary of each club within the district.
Section 8. In the event the District Governor is in any way incapacitated, a special meeting of the District Board of Trustees may be called by the District Secretary-Treasurer, or two-thirds (2/3) of the District Board of Trustees.
ARTICLE VII: COMMITTEES
Section 1. The Key Club District committees shall consist of, but are not limited to: the Convention Committee, Kiwanis Family Relations Committee, Communication and Public Relations Committee, Major Emphasis and Service Planning Committee, and Membership Development Committee, as well as other standing or special committees appointed by the District Governor with the two-thirds (2/3) approval vote of the Eastern Canada District of Key Club International Board of Trustees.
ARTICLE VIII: CONVENTIONS
Section 1. A convention of the Key Clubs in this district shall be held once in each calendar year at such place and date as shall be mutually agreed upon by the District Board of Trustees of the District, and the Board of Trustees of the sponsoring Kiwanis District. The Director of Key Club International shall be informed of the location and date of each district convention.
Section 2. The Secretary-Treasurer shall mail to each club and to the Director of Key Club International an official call to the annual convention at least thirty (30) days prior to the date of the convention. The District Board of Trustees shall have full supervision and management of all conventions under the supervision of the District Administrator and the sponsoring Kiwanis District.
Section 3. Each club in good standing shall be entitled to two (2) delegates, including the president, and two (2) alternates for any convention.
Section 4. The members of the District Board of Trustees shall be delegates-at-large at all conventions.
Section 5. Each accredited delegate shall be entitled to vote on each question submitted in any convention. There shall be no voting by proxy.
Section 6. The expenses of each delegate should be paid by the individual and/or the club represented by him or her.
Section 7. In the absence of the District Governor from any convention of the district, the District Secretary-Treasurer shall act as the chair person.
Section 8. A quorum at any convention of the district shall comprise the official delegates present and representing not less than one-third (1/3) of the total number of clubs within the district.
Section 9. Within thirty (30) days after any convention, the Secretary-Treasurer shall make a report of the proceedings of the convention, including a complete synopsis of all action taken and shall transmit a copy thereof to the members of the District Board of Trustees and to the Director of Key Club International.
Section 10. Each district convention program shall include the following:
(a) Address by the Governor of the sponsoring Kiwanis District, or his/her representative.
(b) An oratorical contest on a subject selected by the Board of Trustees of Key Club International, conducted under rules prescribed by the said board.
(c) The reading of the winning Achievement Reports, or a summary thereof, and the making of reports.
(d) The reading of the winning Single Service Activity Report, or a summary thereof, and the making of reports.
(e) The nomination and election of officers for the ensuing year.
(f) The time and place for the next district conventions decided by the District Board of Trustees.
ARTICLE IX: VACANCIES IN OFFICE BETWEEN CONVENTIONS
Section 1. In the event between conventions of a vacancy in the office of District Governor, the District Board of Trustees shall elect a qualified member of the board of Trustees, to become District Governor for the unexpired term.
Section 2. In the event between conventions of a vacancy in the office of Lieutenant Governor, the District Board of Trustees shall elect a qualified member of a club of the same division to fill the office for the unexpired term.
Section 3. If a vacancy occurs in the office of the District Secretary-Treasurer, District Translator, or District Webmaster between conventions, the District Board of Trustees shall elect a qualified member of a club to fill the office for the unexpired term.
ARTICLE X: REMOVAL OF DISTRICT OFFICERS
Section 1. In the event any District Officer’s position is in question, the District Governor shall call a special meeting of the District Board of Trustees to consider all facts and reasons why the office shall not be declared vacant. In the event the District Board of Trustees find the alleged facts to be true, they shall, with a two-thirds (2/3) vote, request the resignation of said officer. In the event that a resignation is not voluntarily offered, the District Board of Trustees shall declare the office vacant and the vacancy shall be filled in accordance with the provisions as contained in these bylaws.
Section 2. Whenever it shall become apparent to the District Board of Trustees and District Administrator that the District Governor is failing to perform his/her duties, it shall be the responsibility of the District Secretary with the approval of the Kiwanis District Governor, to call a special meeting of the District Board of Trustees to consider all facts and any reason why the office shall not be declared vacant. In the event that the District Board of Trustees shall find the alleged facts to be true, the District Board of Trustees, with a two-thirds (2/3) vote, shall request the resignation of the District Governor. In the event that a resignation is not voluntarily offered, the District Board of Trustees shall, with the approval of the Kiwanis District Governor, declare the office vacant and the vacancy shall be filled in accordance with provisions as contained in these bylaws.
Section 3. In the event the District Board of Trustees conclude by a two-thirds (2/3) vote, that the District Administrator or Asst. District Administrator is failing to perform his/her duties, it shall be the responsibility of the Key Club Governor to convene a special meeting of the Key Club’s District Board of Trustees and the Kiwanis Governor and Governor Elect to discuss such concerns for the consideration and decision of the Kiwanis Governor.
ARTICLE XI: REVENUE
Section 1. Each club shall pay to the district for each and every member the sum of$6.50(USD). These dues and subscription fees shall accrue on October 1 and shall be remitted to the Key Club International by the individual club not later than December 1 of each year.
Section 2. The amount of district dues and subscription fees shall be determined by the District Board of Trustees, with approval of the District Administrator, and subject to approval at the next district convention. In no case shall the total district dues and subscription fees exceed the maximum amount paid for each member in International dues.
Section 3. Assessments in excess of the annual dues may be made upon only a two-thirds (2/3) vote of all delegates attending an annual convention. Such assessments shall be for a duration of one year, but each succeeding convention may, by a two-thirds (2/3) vote of all delegates in attendance, renew the assessment. All such assessments, in addition, must be for extraordinary items not normally covered by dues or subscription fees, and must be approved by the Kiwanis District Board, by the Key Club International Board, and by the Kiwanis International Board.
Section 4. The dues to be paid to the district by any new club admitted to membership during any fiscal year shall be the dues for each and every member for that year.
ARTICLE XII: RULES OF ORDER
Section 1. Robert's Rules of Order (Newly Revised) shall be the parliamentary authority for all matters of procedure not specifically covered in these bylaws.
ARTICLE XIII: AMENDMENTS
Section 1. Amendments to these bylaws shall be made only at conventions by a two-thirds (2/3) vote of delegates present, except that no amendment shall be presented for adoption without approval of the District Administrator present at the convention.
Section 2. Any key Club in good standing may make a proposal to revise the District By-Laws. In addition any members of the Board of Trustees may make a proposal to revise the By-Laws.
Section 3. A proposal to amend the By-Laws by a Key Club in good standing must be submitted in writing to the Board of Trustees by December 1st of each year. Any proposal made by a Key Club must be approved by a two-thirds (2/3) vote of the Board of Trustees and the District Administrator.
Section 4. The Board of Trustees will publish all bylaw amendments sixty (60) days prior to the District Convention.
ARTICLE XIV: APPROVAL
Section 1. These bylaws and all amendments or additions shall not become effective until they have been approved by the sponsoring Kiwanis District Board and the Director of Key Club International and/or the Key Club International Board.
Dated: March 28, 2015, Toronto, Ontario